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Benefits of eInvoicing with Tradeshift
Tradeshift increases invoicing accuracy, and improves visibility to the payment process and status through an easy-to-use web-based platform
Easy Setup
- No installation of hardware or software required.
- Supports both manual and highly-automated options allowing suppliers to submit invoices from within existing billing software.
Real-time Monitoring & Communication
- Check the status of invoices with real-time updates in your computer or mobile browser.
- Confirm invoice receipt -- no delays due to missing information or lost paper invoices.
- Communicate and attach supporting documents directly from within Tradeshift.
Public Profiles & Network
- Promote your business, products and services to the fastest-growing network of connected companies. Get a modern web presence easily and efficiently.
Invoicing Veolia
- Receiving electronic invoices and credit notes from integrated suppliers,
- Apply compliance and business rules to those documents
- Receiving electronic invoices & credit notes from portal from all suppliers (paper, Web UI, PDF, EDI),
- Enable access to all paper and electronic sent documents through Tradeshift for suppliers created on the platform,
- Send back business statuses to onboarded suppliers (received, accepted, payed,...) both for paper and electronic invoices.
- Receiving of other business documents,
- Comments sent through the platform will not be handled by your customer accounting team.
Getting Started with Tradeshift
We built a short guide on how to get started quickly with only 5 steps.
These five steps will guide you through the most important steps invited supplier should take while and after responding to the invitation email of their customer.
Business Rules
- Document Id: A unique document number is mandatory for invoices and credit notes.
- Invoice Date: In order to respect compliance rules, your customer has enforced a strict rule on the document date which can not be in the future.
- Purchase Order Number: for PO document, this field is mandatory at header level as specified in the “Charte du bien facturé” Veolia. This information on all Purchase Orders that Veolia sends and o format and a sanity controls are made before sending the document to Veolia. Any document with an incorrect data will be rejected.
- Item Identifier: Even though this field is not mandatory for your customer on Tradeshift, it is highly recommended that you provide it in order to ease the validation process or your document. This field allows you to specify a service type or the month were the service occurred.
- Analytic Key: This field is mandatory for specific customers without purchase order number (Energy, TelCo). For integration purposes, this data must be provided in the purchase order field in place of a PO Number.
- Tax Exemption reason: To enforce tax compliance, any document line with a tax exempt rate requires to provide the reason in this specific field.
Additional Information
- Document due date: Your invoices will always be paid according to the contractual terms agreed upon with your customer even if they do not appear on the invoice itself.
- Payment means: Your invoices will always be paid according to the payment means agreed upon with your customer and set up in your customer back-end system even if they do not appear on the invoice itself. If you need to review these information, please contact your usual customer contact for the impacted Business Unit.
PDF invoices to your Customer in 2 steps
1) Attach one or multiple PDF invoices to an email and send it to the unique email address that was generated.
2) CloudScan will send you validation requests per invoice, where you are required to validate the electronic version of your PDF invoice(s). Once validation is complete, the electronic invoice is sent to your customer.
Invoicing Veolia VESA using EDI
Veolia VESA encourages their suppliers sending a large volume of invoices (30 invoices a month) to do so in an integrated manner. This means connecting your internal ERP system to Tradeshift and enabling automatic document transfer using secure file transfer protocols such as SFTP, FTPS or using the Tradeshift API.
Tradeshift supports a wide selection of document formats, such as CSV, EDIFACT, XML, etc. The Tradeshift Technical Integration Engineers can help you set up the connection and properly configure your document files.
If you would like to know more about the integration possibilities on Tradeshift, please go to this page. If you would like to start an integration with Tradeshift, please contact our support team via ticket.